10 Best calendar apps in 2025 (Free and paid)
Are you finding it difficult to pick the right calendar app from the myriad of offers out there? Check out this list of the top 10 offers to help you choose.
Calendar apps help you to stay organized and thereby, make the best of your most valuable resource – time.
Staying organized comes with lots of personal and business benefits. So, investing in a good calendar app can make a huge difference.
But with so many offers out there, it is easy to get overwhelmed in the choosing process. So, this top 10 list hopes to make your life easier by presenting the very best.
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Best Calendar Apps
| Name | Best For | Cost | Website |
|---|---|---|---|
| Google Calendar | Add-ons | Free | calendar.google.com |
| Apple Calendar | Apple users | Free | apple.com |
| Outlook Calendar | Microsoft users | Free, $5/m | outlook.live.com |
| Any.do | Simplicity | Free, $2.99/m | any.do |
| Calendar.com | Business | Free, $5, $8/m | calendar.com |
| Fantastical | Style | Free, $3.33/m | flexibits.com/fantastical |
| Woven | Smart features | Free, $15/m | woven.com |
| My Study Life | Students, teachers | Free | mystudylife.com |
| 24me | Personal assistant | Free | twentyfour.me |
| Lightning Calendar | Linux users | Free | thunderbird.net |
1. Google Calendar
As you can imagine, the Google Calendar is a cloud-based Google product and part of its Workspace productivity package.
The calendar comes with a deceptively simple interface. Beneath it, however, lurks a powerful app. It integrates with other Google services, such as Gmail for reminder emails and Google Meet for video conferencing.
Being cloud-based also makes it available on desktops and mobile formats. Plus, it lets you see and integrate with team-mates’ and other’s calendars for better scheduling.
Google Calendar is free, although a premium Workspace account provides extra benefits like more storage and custom features. Still, the current 15-GB storage for free users remains more than enough for many.
Pros: Free, color-coded, Google integration
Cons: No location-based features
Website: https://calendar.google.com
2. Apple Calendar
Apple Inc makes the Apple Calendar for its users. The software is freely available for Web, macOS, and iOS devices.
Like most Apple products, Calendar is intuitive, easy-to-use, and simply efficient. It also lets you import your external calendars like Google Calendar, Microsoft Exchange, and so on.
Another nice feature is syncing across all your Apple products. So, you could edit an entry on your mac and have it available on your iPhone as well, without issues.
It includes invitations, color-coding, and location features, like showing the weather and map of an event location.
Apple Calendar is a great software package, but it is only available for Apple customers.
Pros: Syncs across Apple devices, Siri integration
Cons: Only for Apple users
Platform: iOS, macOS
Website: https://www.apple.com
3. Outlook Calendar
Microsoft’s Outlook Calendar is a great calendar app for Microsoft customers because it integrates beautifully with other products from the company.
Outlook Calendar is available for the Web, Windows, iOS, and Android platforms. It is great for both personal and business use, and available for free as part of Outlook and in paid versions with premium features.
You can do lots of things with Outlook Calendar, including syncing between devices and easy management of your contacts, email, notes, and tasks.
The calendar lets you create events and appointments, organize meetings, view multiple calendars side by side, analyze group schedules, subscribe to and manage other user’s calendars.
Pros: Microsoft integration, includes email, tasks
Cons: Not very stylish
Platforms: Android, iOS, Windows, Web
Website: https://outlook.live.com
4. Any.do
Any.do is a simple and easy-to-use calendar app that helps you save time while remaining organized.
It comes in free and premium versions, so you can choose what works best for you. Both versions let you create reminders in a natural language that won’t cause any confusion later on.
You can use it on a wide variety of devices, including Android, iPhone, Alexa, Chrome, Apple Watch, Huawei, Web, Siri, Google Assistant, and so on.
With the Premium version, you can get Whatsapp reminder messages, location-based reminders on mobile, customized themes, and advanced-recurring daily, weekly, monthly, and yearly reminders.
Pros: Free version, simple to use, extensive device support
Cons: Cool features are only on Premium
Platform: Android, iOS, Windows, macOS, web, and more
Website: https://www.any.do
5. Calendar.com
Calendar.com offers you a Software-as-a-Service calendar online and as smartphone apps. Its goal is to improve your efficiency by streamlining your day-to-day operations.
You get scheduling, calendar analytics, and AI support, which aims to learn from you and make you more effective as you continue using the system.
There are 3 plans: A free Basic plan, a Standard plan, and a Pro plan. The Basic plan includes up to 2 customizable time slots for scheduling, one external calendar integration, and one workspace.
But for $6 per month, you get 3 calendar connects, 5 customizable time slots, Zapier integration, and even live phone support. The Pro plan comes with more features and costs just $8 per month.
Pros: Free plan, integrations, analytics
Cons: Most features in paid plans
Website: https://www.calendar.com
6. Fantastical
If you are a mac user who wants something different, then Fantastical could be a good choice. It is very stylish with lots of eye candy and packed full of features.
You can easily add your existing iCloud or Google accounts, then include tasks and events as you like. However, the free plan only gets 3-day weather forecasts, while Premium gets 10.
Free also comes with just 1 calendar set, while Premium features unlimited sets. It has standard email support, while Premium’s support includes a higher priority service.
Then, there is Apple Watch support, scheduling features, video-conferencing integrations, and so many other features that come in Premium but are lacking in the free version.
Pros: Stylish, intuitive, seamless integration, free plan
Cons: Needs macOS to run
Platform: iOS, macOS
Website: https://flexibits.com/fantastical
7. Woven
Those with fast, busy, and complex schedules can check out the innovative features of woven to help manage their time better.
Woven comes with templates, so you can quickly create custom reminders with often-used details and then edit it if you like.
There are public scheduling links for easier time syncing and to automatically find the best meeting times to suit the entire members of a team.
You also get analytics and many more time-saving features. Woven is available in free and paid versions, on the web, for Windows, macOS, and iOS devices.
Pros: Smart integrations, video conferencing, syncing
Cons: Android app still in development
Website: https://woven.com
Platform: iOS, macOS, Window, Web
8. My Study Life
This app is great for students and teachers alike. It is completely free and available on many devices, including iPhone, Windows, Android, and the web.
My Study Life makes things easier for students by providing tracking for all upcoming classes. You can also keep track of assignments and exams, so you have enough time to read.
Teachers can as well create their teaching schedules and share them with their students to keep them up to date.
Finally, My Study Life syncs across all your devices, and your information is always accessible, even when you are offline.
Pros: For students and teaches, syncing, exams & assignments
Cons: Only for scholars
Website: https://www.mystudylife.com/
9. 24me
24me combines all the important features you need to keep your life organized into one package. It includes a calendar, to-do list, notes, conferencing, micro-gifting, and syncing with Outlook mail.
The interface is sleek and well designed. Plus, it is available on the iPad, iPhone, and Apple Watch. 24me additionally generates auto-reminders and helps to organize your schedule for you.
Voice controls with Siri make it work more like the personal assistant it should be.
Pros: Combines helpful features, free app, intuitive design
Cons: Works better on iOS as compared to android experience
Website: https://www.twentyfour.me
10. Thunderbird Lightning
Lightning is a calendar app from the Mozilla Foundation, which is bundled together with its email client Thunderbird. Thus, the name: Thunderbird Lightning.
Thunderbird is one of the best email apps for Linux users. It lets you create and manage multiple calendars. Plus, you can create events and invite friends, as well as subscribe to other public calendars.
Lightning also includes different views and to-do lists. And the Thunderbird package is available for Windows and macOS platforms and in 50 languages as well.
Pros: Open-source, free, 50 languages
Cons: No mobile app
Website: https://www.thunderbird.net/
Conclusion
Reaching the end of this top-10 calendar apps list, you can see that there is no single best calendar app out there. Because each one is great in its way.
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